NAFL Review talks to Markos Brotzakis, a tax expert and founding partner of Gulf Tax Consultants (www.gulftax.net), a boutique financial & tax consultancy firm specializing on VAT and tax advisory services about VAT and here’s what he says on some of your most common questions.
Why should companies take VAT seriously? What are the consequences if they don’t follow the rules on VAT?
VAT is a tax aiming to raise state revenue to meet public spending. It is taxing the end-consumer of goods and services and is designed to be neutral to businesses, thus, having no P&L impact. It is accounted and collected by businesses and paid to the state.
Companies should take VAT very seriously because of the following reasons:
1. VAT is a state law and companies must adhere to it.
2. Companies act as collectors for the state, collecting and paying money, that technically are not theirs. Therefore, they must be prepared to correctly apply the VAT legislation, make sure they collect and pay the correct amount of tax and have in place such procedures and controls to comply with VAT legislation, thus minimize their tax risk exposure.
3. VAT will have an impact on the cash-flow of companies. Therefore, they need to assess the impact and plan ahead.
Tax audits determine whether companies are compliant or not with VAT.
Non-compliance can have both direct and indirect adverse effects.
Direct Effects: Penalties for tax evasion can be high. UAE’s FTA has informally announced an administrative penalty equal to 500% of the unpaid tax. KSA has published in its draft law an administrative penalty equal to 100% of the unpaid tax. An additional penalty of SAR 1.000.000 or two (2) years imprisonment will be applicable should the Tax Authorities refer the case to the Administrative Court. Additionally, punishment from other laws (e.g criminal) might apply.
Indirect: Companies might face the cost of adverse publicity if they are caught red-handed and published in the press as tax evaders.
In your expert opinion, what steps should small/medium companies do to make their businesses VAT-ready? Should they invest on a new sales software or train at least one staff to oversee that VAT is complied with?
VAT is a transaction tax, affecting all functions of the company (Finance, HR, Operations, Sales etc.). Small and medium companies should take the following general steps:
1. Review their business model and prepare a GAP analysis determining the steps need to be taken to move to VAT.
2. Prepare an action plan and mobilize the necessary resources. In that step an internal VAT-champion must be appointed. That will be the person driving the project forward as well as the knowledge keeper.
3. Implement the Action Plan.
4. Test the Implementation.
5. Assure Post Implementation Assistance. It is critical that from VAT start date until the first or second submission the company tests regularly its transactions and its compliance procedures, safeguarding the correct application of VAT Law.
We must stress the need for constant training of all company employees handling VAT transactions and a continuous update on all the new VAT Law developments. VAT Knowledge will build eventually in the companies, but it needs effort and time.
In the logistics industry, how important is it in fully understanding VAT? Why?
The logistics industry and companies active in trading and offering services between the GCC countries will be the most challenged ones from the introduction of VAT. If we wanted to classify VAT transactions according to place of supply we could categorize them as domestic (within a country) and cross-border (between two countries).
Cross-border transactions in the case of GCC and EU only, being a single market of independent countries, can be further classified to supplies between any GCC country and a 3rd country and intra-GCC or Internal supplies being supplies between two (2) GCC countries (e.g. forwarding services from a UAE forwarder to a Kuwait company).
Logistics companies will have to deal with the full spectrum of transactions in VAT, must be able to identify and invoice correctly all steps in a transaction (e.g. shipping, clearing, handling, storing, transporting etc.), as well as offer correct advise to their clients on VAT during import and cross-border movement of goods.
In our view, logistics companies will have to invest in training their operations, sales & finance personnel, adapting their IT systems as well as in drafting & putting in place compliance systems to assist them during any tax audit. Additionally, they will have to improve their KYC (Know-your-customer) procedures & update their Customer & Vendor Masters with more detailed information & the VAT TIN to be issued.
Closing, the introduction of the new electronic systems for monitoring the Internal Supplies (movement of goods between member states) will create the need to adjust internal procedures and increase the amount of work handled.
The interview was taken from Markos Brotzakis, Gulf Tax Consultants Founder, for the June 2017 issue of the magazine of NAFL.
Mr. Brotzakis, CEO of Gulf Tax Consultants, presented to NAFL member companies the latest updates on VAT.
During his speech, he highlighted the impact of VAT to operations and finances to 3/4PL companies operating in the United Arab Emirates and the GCC.
Furthermore, he pointed the need to assess, correctly and timely implement and comply with the upcoming local VAT legislation. Companies operating having offices (subsidiaries or branches in the GCC) will need to work with regional tax consultants, like Gulf Tax, because each GCC Member Country will have its own local VAT law which although following the Unified VAT Agreement will still have procedural and reporting differences.
Closing, he stressed the need for training of all people in the company with emphasis on Finance and Operation Departments. During his speech he quoted:
“No matter if your ERP is VAT compliant and correctly setup. No matter if you have developed best procedures and controls. If your people are not trained you are bound to fail. You must invest in your people, train them and keep them updated with all new law changes”
Presenting the impact VAT will have on the Logistics and Freight Forwarding Industry at UAE’s National Association of Freight & Logistics event held at Meydan Hotel on the 18th of April 2017. As a Tax Consultant with 20+ years of experience in the E.U, offered insights on the challenge the industry will have to face. Correct application of VAT rules in international, local and intra-GCC transactions, where the legs of transportation, place of delivery and who is your customer will stress Finance & Billing departments to correctly charge VAT on services offered. The key areas the member firms of the industry will have to focus is update of IT systems with focus on VAT controls, strong KYC (Know-your-customer) and above all extensive & repeated training of their Finance and Billing departments.